Executive Assistant , Government

Job Description

Job Title: Executive Assistant, Government. Location: Remote (United States)

Additional Location: Boca Raton, FL, USA

Responsibilities:

Executive & Operational Support

• Provide comprehensive administrative support to the Senior Vice President of Global Government Relations & Public Affairs and the Vice President of Government Business Solutions.
• Manage complex executive calendars across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Process expense reports and manage executive correspondence.
• Anticipate executive priorities and ensure smooth day-to-day operations.
• Maintain organized records, documentation, and shared resources.

Meeting & Executive Readiness

• Coordinate executive meetings and schedules.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Record meeting decisions, action items, and follow-up activities.
• Ensure executives are fully prepared for leadership, customer, and strategic meetings.

Executive Communications & Stakeholder Coordination

• Serve as a primary point of contact for internal and external stakeholders.
• Facilitate effective communication while maintaining professionalism and confidentiality.
• Build and maintain strong relationships across teams, partners, customers, and government stakeholders.
• Represent executives with discretion and professionalism.

Projects, Process & Enablement

• Coordinate special projects and organizational initiatives.
• Conduct research, analysis, and progress tracking.
• Collaborate with cross-functional teams to achieve project objectives.
• Improve executive administration processes and operational efficiency using collaboration and project management tools.

Qualifications:

• 10+ years of experience supporting senior executives.
• Experience supporting executives working remotely across multiple time zones.
• Experience supporting leaders within one or more of the following:
  • Aerospace
  • Defense
  • Government Contracting
  • Public Affairs
  • Government Relations
  • U.S. Congress or U.S. Administration
• Excellent organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Demonstrated ability to maintain confidentiality and handle highly sensitive information.
• Proficiency with Microsoft Office, including:
  • Word
  • Excel
  • Outlook
  • PowerPoint
  • SharePoint
• Experience using collaboration platforms, project management tools, HRIS, and enterprise systems.
• Proactive, solution-oriented mindset with strong problem-solving abilities.
• Ability to build relationships with executives, stakeholders, vendors, and external partners.
• Experience working in multinational organizations and collaborating across regions.

Preferred:

• Active Secret Security Clearance or higher.
• Ability to obtain and maintain a Secret (or higher) Security Clearance.
• Eligibility to access controlled information under U.S. export control regulations or the ability to obtain any required export authorization.

Benefits and Compensation:

• Salary: $87,000 to $120,000 USD per year, depending on experience, qualifications, skills, and work location.
• Eligibility for short-term and long-term incentive programs.

Benefits:

• Medical, dental, and vision insurance.
• Disability and life insurance.
• 401(k) retirement plan.
• Paid holidays.
• Paid sick leave.
• Flexible paid time off.
• Wellness and well-being programs.
• Company ownership opportunities.
• Supportive and inclusive work environment focused on professional growth.

Other Information:

• Remote position based in the United States.
• Reports to the Chief of Staff.
• Supports the Executive Administration Team and Government organization.
• No third-party candidates will be considered;
• Employment may require compliance with U.S. export control regulations.
• D-Wave is committed to equal employment opportunity and maintaining an inclusive workplace for all employees.