Lead Executive Administrator

Job Description

Job Title: Lead Executive Administrator. Location: United States (Remote)

Responsibilities:

• Provide high-level administrative support to senior executives.
• Manage executive calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Handle sensitive information with strict confidentiality.
• Coordinate complex travel arrangements, including flights, accommodation, itineraries, and related correspondence.
• Organize meetings, conferences, events, business luncheons, and client dinners.
• Support planning and execution of company events and team-building activities.
• Prepare reports, presentations, meeting materials, and correspondence.
• Maintain and organize files, records, and internal documentation;
• Manage expense reporting and enter transactions into T&E systems.
• Coordinate communication between internal teams and external stakeholders.
• Ensure smooth execution of administrative and operational workflows for executive leadership.

Qualifications:

• High School Diploma or GED required.
• Minimum 2+ years of administrative support experience for senior-level executives.
• Experience managing calendars, scheduling, and travel coordination.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills;
• Strong organizational, time management, and prioritization abilities.
• Ability to manage multiple conflicting priorities and deadlines.
• High level of professionalism, discretion, and reliability.

Preferred:

• Associate degree preferred.
• Experience working in commercial or client-facing environments.
• Exposure to sales and marketing teams or business development environments.
• Strong attention to detail and ability to identify key information quickly;
• Self-motivated with the ability to take initiative without supervision.
• Experience supporting fast-paced executive or corporate environments.

Benefits and Compensation:

• Annual salary range: $88,000 to $110,000
• Flexible remote work schedule
• Subsidized health, dental, and vision insurance
• 401(k) retirement plan with additional student loan repayment benefit
• Equity and retirement savings options;
• 12 paid holidays plus generous vacation and sick leave
• Paid parental leave
• Employee discounts
• Opportunity to work in a global leader in quantum computing

Other Information:

• Must be a U.S. citizen, permanent resident, or green card holder due to contractual requirements
• Non-incentive eligible role
• Quantinuum is an equal opportunity employer committed to diversity and inclusion
• AI tools may assist in recruitment, but final hiring decisions are made by humans