Executive Administrative Assistant

Job Description

Job Title: Executive Administrative Assistant. Location: Bothell, WA (Hybrid)‍

‍IonQ is looking for an experienced Executive Administrative Assistant to support senior leaders in engineering, production, and finance; This role requires strong business experience, high-level organization, & the ability to work across technical and operational teams.

Responsibilities:

• Support heads of engineering, production, and finance with calendar management, travel, meetings, and expense reports.
• Manage the Head of Engineering’s inbox: filter, respond, flag important messages, and archive unimportant items.
• Schedule meetings proactively based on business needs and priorities.
• Attend meetings to take notes and manage follow-ups and action items;
• Collaborate with the finance team (FP&A) to gather and organize budget inputs from staff, schedule reviews, and handle communications.
• Program manage internal projects: create action plans, update trackers, and follow up with stakeholders.
• Arrange complex domestic and international travel, including multi-leg trips, visas, and accommodations;
• Independently prepare and submit expense reports and gather all needed documentation.
• Handle requests for meetings and determine when executive time is required.
• Provide additional ad hoc administrative support as needed.

Qualifications:

• 8+ years of administrative support experience, with 5+ years supporting executives.
• Experience managing executive inboxes and travel planning;
• Technical understanding of engineering terms, processes, and budget handling;
• Proven ability to prioritize, manage overlapping priorities, and support multiple executives.
• Advanced proficiency in Google Suite (Gmail, Sheets, Slides, Docs).

Preferred:

• 12+ years of administrative support experience;
• Background in technical fields like hardware, software, manufacturing, or finance.
• Experience with program management in technical environments.

Compensation and Benefits:

• Base Salary: $101,838 to $127,881
• Total Compensation: Includes base, bonus, equity
• Benefits:
  • Medical, dental, and vision insurance
  • 401(k) matching
  • Unlimited paid time off and holidays
  • Parental and adoption leave
  • Legal insurance and pet insurance
  • Home internet stipend

Final compensation depends on experience, job-related skills, and location.

Eligibility: Candidates must be U.S. citizens, nationals, permanent residents, or lawfully admitted refugees/asylees due to export control laws. Immigration status questions will be required during the hiring process for compliance reasons.